Executive Assistant / Office Coordinator

March 5, 2021

Tamworth & North West NSW

Full-time

Administration & Office Support

Cloudwize is headquartered in Tamworth, NSW.  We’re a large IT services provider focussed on supporting the technology needs of regional businesses.  Our team is geographically spread with over a third of our staff working from around Australia and beyond, while our customer base covers the New England, North West and Central West regions of NSW.

We consistently deliver outstanding customer outcomes thanks to our industry leading response and resolve times. While we take what we do very seriously, that doesn’t apply to ourselves.  Our team is genuinely “a team”; a tribe of clever, deliciously wicked individuals who help each other out and make coming to work every day a pleasure.  If you are looking for a professional workplace but don’t want stuffy and boring, then this role may be right for you.

We are seeking a highly organised and detail-oriented Executive Assistant/Office Coordinator to provide administration and executive support to the owners of the company.  The successful candidate will be adaptable, self-aware and self-disciplined, but with a sense of fun and general enthusiasm for life.  A general interest in technology would also be advantageous.

To succeed in this role, you must be committed to continuous learning and improvement and able to thrive in an ever-changing environment.  It is critical that you can work independently but you absolutely must enjoy being part of a team delivering whole-of-team results.

You will bring empathy, compassion and integrity and be able to achieve results working with a diverse range of stakeholders. While we need a gatekeeper to help us protect our time, and an organiser who helps keep us on track, we don’t want a dictator who delights in saying “no”.  We want someone who brings positive energy to our team and our lives.

The Role

Reporting to the Directors, you will carry out a range of tasks including:

  • Organise & schedule diaries, meetings, travel and accommodation
  • Maintain a schedule of regular client engagements and prepare relevant documentation and follow up
  • Provide administrative support in general business outcomes, including confidential HR and Finance activities
  • Actively support operations where needed, including
  • Stepping into other administrative roles during periods of leave and high activity
  • Answering phone calls and logging user jobs consistent with business practices
  • Ensuring incoming and outgoing stock is appropriately logged or dispatched
  • Maintain premises, staff facilities and general supplies
  • Coordinate internal projects including organising internal and external events/functions
  • Coordinate fleet maintenance
  • Other duties as required.

Skills & Experience

To be considered for this role you will have the following:

  • Demonstrated track record in managing diaries and juggling priorities for a busy executive
  • Superior problem-solving skills
  • A genuine interest in business and process improvement
  • Able to manage confidentiality
  • Able to deal with conflict, calmly and with compassion
  • Excellent written and verbal communication skills
  • Excellent Microsoft Office suite skills
  • Excellent time management skills
  • Did we mention a good sense of humour?
  • Current driver's licence

Benefits

  • A workplace that offers a fair exchange of energies, that treats you as part of the family
  • An attractive employment package for the right person
  • Opportunities to extend the role and make it your own

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